Customs Statistics 2010

CusDec Information (Source www.customs.gov.lk as at 30th March 2009)

Box - A : Office use
This area is only for office use, Customs clearance office at which the declaration is made and the documents are produced; Manifest reference, Customs reference number and Date will be given by officials as necessary.

Cage No 01 : Declaration
Type of declaration. All possible types of declaration (models of declaration) are shown in ACCESS Guide IV; Chapter 3.

Cage No 02 : Exporter & TIN
For Exports, Exporter in Sri Lanka, his/her name, address and VAT Number. For Importers, foreign suppliers name and address. As for foreigners not registered with Customs, VAT number is not applicable.

Cage No 03 : Pages
Number of pages of the CusDec. The first potion is for its own page number and the next potion is for the total number of pages.

Cage No 04 : List
Number of loading lists that come under one consignment. This cage is optional.

Cage No 05 : Items
Total number of items of the Declaration.

Cage No 06 : Total Packages
Total number of packages for the Declaration. Types of packages are not considered. Total number of packages may be consisted of different types of packages. The total must agree with the aggregate total number of packages for the items.

Cage No 07 : Declarant's Sequence Number
System allocates a serial number for each CusDec submitted by a given declarant, which is unique for a year. Declarants are not required to fill this cage.

Cage No 08 : Consignee & VAT No
For exports, name and address of the foreign consignee is entered but VAT number is not required. For imports, name, address & the VAT number of the consignee (importer in Sri Lanka) should be entered as shown in the documents.

Cage No 09 : Person responsible for financial statement & VAT
Name, address and the VAT number (if applicable) of the person who is given authority by the consignee for financial settlement on behalf of the importer.

Cage No 10 : Country of Consignment/Country of first destination
In case of imports, name and the code of the country from where the cargo had been shipped whereas for exports country of first destination.

Cage No 11 : Trading Country
The name and the code of the country with which the financial transactions effected.

Cage No 12 : Value details
If the FOB is used as the terms of payment, aggregate total of freight, insurance and other charges declared in local currency.

Cage No 13 : Reserved for future use

Cage No 14 : Declarant / Representative & VAT
Name and address of the Declarant and his VAT number. The declarant is the person who lodge the declaration . He/She should be a "Registered Customs House Agent", acting with authority, on behalf of the importer / exporter.

Cage No 15 : Country of export / export code
The name and the code of the country from where the cargo had been exported.

Cage No 16 : Country of origin
The name of the country from where the cargo has originated (for example "Sri Lanka" can be entered for exports or local products). It is possible that a single shipment main contain commodities originating from more than one country, in which case the country from where the majority of commodities originated should be declared here.

Cage No 17 & 17A : Country of Destination/ Destination Code
The name and the code of the country to which the cargo is sent. Ultimate destination (This will be used for export or transit declaration only).

Cage No 18 : Vessel/Flight & Flag
Name of the vessel or flight in which the cargo is imported or is to be exported. Flag is the country code that represents the nationality of the vessel/flight.

Cage No 19 : FCL (Container flag)
This flag indicates whether the goods are containerized or not. For containerized goods the flag should be set to 1 while for non-containerized it should be set to 0.

Cage No 20 : Delivery terms
Terms manually agreed upon by buyer and the seller in the international market in delivering or supplying the goods of import/export, are known as the term of delivery. The generally accepted terms of delivery for Customs duty purposes are CIF (Cost, Insurance and Freight) for imports and FOB (Free on board) for exports, but the actual term of payment agreed upon by the buyer and seller may differ. (Please select the appropriate code from chapter 5 of ACCESS Guide IV).

Cage No 21 : Voyage No & Date
Voyage number of the vessel/flight No. in which cargo is imported or to be exported and its date of arrival /departure.

Cage No 22 : Currency and total amount invoiced
The first part of the cargo is for the code of currency in which the values are declared in the commercial invoice. The second part is for the total amount (CIF/FOB etc.) invoiced. If the value declared is FOB, the freight, insurance, and other charges should be declared in cage 6.

Cage No 23 : Exchange rate
Current rate of exchange for the declared currency.

Cage No 24 : Nature of transaction
Reserved for future use.

Cage No 25 : Mode of transport
Code applicable to the mode of transport. In Sri Lanka, the mode of transport can only be Air, Sea or Posr (see chapter 6 of the ACCESS Guide IV).

Cage No 26 : Inland mode of transport
Reserved for future use.

Cage No 27 : Place of loading/discharging
Name of the port in Sri Lanka, at which the cargo is loaded/discharged.

Cage No 28 : Financial and banking data
Bank Code
Code of the bank through which the importer/exporter negotiates payment with the foreign supplier/buyer for the particular importation/exportation (See Chapter 7 of the ACCESS Guide IV).

Terms of Payment
terms mutually agreed upon by the buyer and the seller in the international market in making the payment for supplying the goods for Import/Export. Only the terms of payments approved by the Controller of Exchange are permitted to be used for the means of transaction. i.e. Letter of Credit, DP terms, etc. (see chapter 4 of the ACCESS Guide IV).

Cage No 28A : Bank Name/Branch Name/Ref. No.
Bank Name
Name of the bank that represents the bank code in the cage number 28.

Branch Code
Code of the bank branch given by the Central bank (See Chapter 7 of the ACCESS Guide IV).

Reference Number
Reference number

Cage No 29 : Office of Entry/Exit
Code of Customs office at which the declaration (import/export) is made and documents are processed. These codes are known as Clearance Office Codes (See Chapter 2 of ACCESS Guide IV).

Cage No 30 : Location of goods
The warehouse (Transit sheds) in which the cargo is kept until release from Customs charge (This is not a mandatory input).

Cage No 31 : Package and description of goods
Marks and Numbers
Identification marks of the packages. The characters available in a type writer (key board) can only be used as marks and numbers. Initials or the abbreviated name of the consignee, country of destination, a reference number as agreed between the buyer and seller (if any) or the serial number of the package are the most common marks and numbers which are used in the International Trade.

Container No(s)
If a particular consignment comes as a Full Container Load (FCL - Containerized cargo), its related container numbers should be declared in this cage. In the same time, cage number 19 should be set to 1 to indicate that the cargo is containerized.

Number and Kind
Number of packages and the code of package type (see chapter 8 of the ACCESS Guide IV).

Description of goods
Description of the commodity. Make sure to provide a precise and clear description, sufficiently detailed to determine the classification code (HS Code) in the National Tariff declared in cage no. 33.

Cage No 32 : Item Number
Item number 1 is on CusDec I and item number 2 onwards, if any, are in CusDec II.

Cage No 33 : Commodity (HS) Code
Classification number of the item, under Customs National Tariff based on the Harmonized System (Harmonized Commodity Description and coding system).

Cage No 34 : Country of origin code
Code of country of origin (compare with cage no.16) sometimes, country of origin, at this level (at item level) may differ from the country declared in cargo in cage no 16 (at header level), because commodities of a single consignment may originate from more than one country. This cage is referred to when preferential rates or other concessions are claimed on the origin of the goods. In that case information will have to be supported with prescribed documents.

Cage No 35 : Gross mass
Gross weight of the item. Should always be declared in kilograms.

Cage No 36 : Preference
Code of preference (agreement code)(refer chapter 14 of the ACCESS Guide IV). Certain commodities are entitled for preferential rates of duty (as mentioned in National tariff), when imports done under certain international agreements. i.e. SAPTA, BANGKOK etc. If a consignee would expect to claim the preferential rates of duty the applicable code of preferential should be declared here attaching supporting documents.

Cage No 37 : Procedure code
Customs Procedure Code (CPC) refer chapter 9 of ACCESS Guide IV. Quoting correct CPC code is essential, since the tax amount payable entirely depends on it.

Cage No 38 : Net mass
Net weight of the item in kilograms.

Cage No 39 : Quota
Reserved for future use.

Cage No 40 : Previous document / AWB / BL No
Preceding document number. This is applicable for cargo already declared to ACCESS during a previous operation and where it becomes necessary to refer back to the previous declaration lodged in the ACCESS. In the case of re-import/re-export the previous declaration number of original import/export should be declared, in this cage in order to claim the facilities applicable/entitled, if any.

In case of a declaration submitted at the first instance, BL No/ AWB No. should be given.

Cage No 41A / 41B /41C : UOM & Quantity 1/2/3
Unit of measurement and quantity.

41A. The applicable unit and the quantity required in National Tariff.

41B. With regards to certain items duty is based on a specified unit of quantity. In such instances this cage is used. E.g. Liquor-proof liter, cigarettes - no of sticks.

41C. There may be instances when the required unit of measurement in National Tariff does not meet some other requirements (e.g. In the national tariff, UOM for almost all the spare parts is in kilograms, whereas the UOM required by the Customs valuation branch is number of units), In such situations, this cage can be made use of.

Cage No 42 : Item price(FOB/CIF)
Value of the item declared in foreign currency.

FOB value is normally applied for exports. In case of imports, depending on the manner in which the value declared at cage 22, it could either be FOB or CIF.

Cage No 43 :
Reserved for future use

Cage No 44 : Additional information/documents
License No
Reference number of the document on which the special permission or concession is granted (e.g. License or any other special permit, re-importation certificate, etc.).

DV
Value of the item which has been debited against the license or any other special permits.

AD
Attached document codes (please refer chapter 15 of ACCESS Guide IV).

Cage No 45 : Adjustment
This cage need not to be filled, since the system is configured in such a way to give 1 as the adjustment.

Cage No 46 : Value (NCY)
CIF value of the respective item in Sri Lanka rupees.

Cage No 47 : Calculation of taxes

1. Type
   Type represents the tax code that identifies each fiscal levy such as Customs Import Duty (CID), Value Added Tax (VAT), etc.. In addition to the above taxes, Customs department may charge special fees (1.e. Computer fee, Examination fee etc.)(see chapter 12 of the ACCESS Guide IV)

2.Tax base
Each fiscal levy has a specific base on which the tax is computed. Values of the tax bases in Sri Lankan Rupees should be declared in this column.

3. Rate
   Applicable rates of taxes against the types of taxes declared in the first coloumn, should be given here.

4. Amount
   Amount of tax payable in Sri Lankan Rupees

5. MP (Mode of Payment)
   There are only two numerical codes, 0 and 1, that can be used in this column. If the tax amount declared under the fourth column (amount) are to be paid in cash, by cheques, on credits or through any other method, applicable code would be 1, whereas it should be set to 0 when the particular tax amount is not paid (e.g. to-bond CusDecs).
   Total of the tax amounts and the other charges should be mentioned in the area provided on the bottom of the table.

Cage No 48 : A.C. Number
Account number of the consignee/declarant who maintain an account at Customs for the purposes transaction through either a pre-payment or a credit account. This should be filled only when the CusDec is processed using the account and a sufficient balance exists.

Cage No 49 : Identification of warehouse and period
If the goods are being warehoused (for exports, later home use etc.) the warehouse code and the time under which the goods are authorized to remain under the control of the particular warehousing procedure should be declared here.

Box B : Accounting details
This cage is for office only.

Box C : Invoice value
Total value of the declaration giving the possible breakdown as mentioned on the respective invoice should be declared in the same currency given in cage no.22

Cage No 50/51/52 & Box D : Office use
Queries, orders, approvals, confirmations etc. made by Customs officials may occupy this area. This area is only for office use.

Cage No 53 : Affirmation
This space is provided for certifying that the particulars and the values entered by the authorized person (may be Importer/Exporter/Declarant) are true and correct. Signatory's name, designation and VAT should be declared in the given cage accordingly. On the bottom of the box, he/she should manually sign and date the declaration.

Cage No 54 :
Name of the Customs House Agent (Wharf agent) who submits the declaration to Customs, and his/her ID number (CHA card number) should be declared here.