Annual Schools Census 2012-2013 - Basic Schools Information, Twenty Fourth Round
Ghana, 2012 - 2013
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GHA_2012_ASCBSI_v01_M
Annual Schools Census 2012-2013 - Basic Schools Information
Twenty Fourth Round
| Name | Country code |
|---|---|
| Ghana | GHA |
Administrative Records, Education (ad/edu]
The Ghana Annual Schools Census (Basic Schools Information) 2012-13 is the 24th Education Census for Ghana on basic Schools. This survey highlights on the enrolment, number of schools disaggregated into public and private by region and district. It also has information on teachers by sex and whether trained or untrained. The survey also talks of conditions of classrooms and other infrastructural conditions of the school.
In an effort to make adequate and reliable data and information available for scientific policy formulation, planning and implementation of various programs and projects in education in Ghana, the Ministry of Education (MoE) launched the Education Management Information System (EMIS) Project in January, 1997 with technical support during the first and second Phases from the Harvard University and funds from the World Bank and the Government of Ghana. As an integral part of the Free, Compulsory and Universal Basic Education (FCUBE) Program, the EMIS Project was planned to build on the already existing EMIS established in 1988 in the Ministry as part of the Education Reforms. Currently, technical support is being given by UNESCO Institute for Statistics (UIS). Through the EMIS, a strong database has been established within the Ministry of Education. Twenty four basic school censuses have so far been conducted since 1988 and the reports on them are available in the Ministry. This is the Twelfth senior high school census in recent times. This report is presented to provide and upgrade basic data and planning parameters on enrolment, teaching staff, school facilities and examination results. This year's information on Senior High Schools has been produced at national and regional levels. The survey is presented in four sections as follows.
- Section One gives a brief introduction of the report highlighting briefly the EMIS Project.
- Section Two gives a brief summary of the analysis of the data. An attempt has been made in the analysis to compare the previous census (2011-2012) results with those of the current census. An effort has also been made to analyze the data by type of education, region and gender.
- Section Three gives a summary of tables, charts and maps for basic Schools. The arrangement of tables followed immediately by maps and charts has been used to facilitate visualization of the concepts being presented. Section Four provides detailed statistics at the national and regional levels by type of education.
Census/enumeration data [cen]
Questionnaire administered to all basic schools in Ghana to collect data on type of school (Public or Private), Location, locality type (Rural or Urban), details of teachers, textbooks, enrolment, facilities, rooms condition etc.
Version
v01
2013-08-30
Version 02 is the reviewed version produced by Development Data Group (The World Bank) based on Version 1 DDI-GHA-MoE-ASC-BASIC-2012-2013-V1.0 where raw data was collected by the Ministry of Education from all public and private schools in Ghana. Data entry and data processing was done in all 170 Districts level and collated at the National Level for reporting. The following metadata fields were edited or updated. Citation requirement, disclaimer. Edited DDI ID number, ID number and title.
Scope
The scope of Annual School Census (Basic Schools) 2012-2013 consist of the following;
- School identification
- School profile and organization
- School management and finance
- Institution's building and vehicles
- Characteristics of school materials and equipment
- Enrolment by age
- Student's attendance and movement
- Teacher profiles
- Teacher periods and subjects taught
- Students and teacher information
- Staff movement
- Income and expenditure of the schools
- Academic qualifications
- Professional qualification
- Management units
- Ranks
| Topic | Vocabulary |
|---|---|
| Basic Education | World Bank |
Coverage
National level Region District
District
Basic schools level
Producers and sponsors
| Name | Affiliation |
|---|---|
| Ministry of Education | Government of Ghana |
| Name | Affiliation | Role |
|---|---|---|
| Ghana Education Service | MoE | Data collection and entry |
| Name | Role |
|---|---|
| Government of Ghana | Budgetary Allocation |
| Name | Affiliation | Role |
|---|---|---|
| UNESCO Institute of Statistics | United Nations | Customization of software application for data entry |
Sampling
14,800 Basic Schools were selected for the census of Ghana Annual Schools
100% coverage for public schools
85% coverage for private schools
No weighting
Survey instrument
The questionnaire consists of the following;
- School identification
- School profile and organization
- School infrastructure
- School management
- School building
- Characteristics of school's materials and equipment
- Pupils and teacher textbooks
- Non-teaching staff information
- Enrolment by grade, by sex and by age
- Pupil attendance and movement
- Teacher profiles
- Teacher periods and subjects taught
- Pupil and teacher information
- Staff movement
- Income and expenditures of the school in 2012-2013
Data collection
| Start | End | Cycle |
|---|---|---|
| 2012-11-30 | 2013-01-31 | 2 Months |
| Start date | End date | Cycle |
|---|---|---|
| 2012-11-30 | 2013-05-31 | 1 year |
| Name | Affiliation |
|---|---|
| Ministry of Education | Government of Ghana |
These are the different levels of supervision done;
- National EMIS Team
- Regional Statistics Officers
- District Statistics Officers
- Circuit Supervisors
- Training held for statistical officers by headquarters staff.
- Training for head teachers by statistics/circuit supervisors.
- Questionnaires distributed to all head teachers to fill out by statistics officers.
- Questionnaires returned to district offices for data entry.
Data processing
- Question to question vetting by CS and stats officers.
- In built consistency checks in applications.
- Checks from programmers.
Data appraisal
No sampling error
No other forms of appraisal reported.
Data Access
| Name | Affiliation | URL | |
|---|---|---|---|
| Government Statistician | Government of Ghana | http://www.statsghana.gov.gh/ContactUs.html | info@statsghana.gov.gh |
| Is signing of a confidentiality declaration required? | Confidentiality declaration text |
|---|---|
| yes | Ghana Statistical Service (GSS) requires all users to keep information and microdata strictly confidential. In this regard, before being granted access to microdatasets, all users have to formally agree to observe the following: 1. Not to make copies of any files or portions of files to which access has been granted except with the authorization by GSS. 2. Not to willfully identify any individual or household or establishment in the microdataset. 3. To hold in strictest confidence, the identity of any individual or household or establishment that may be inadvertently revealed in any documents or discussion, or analysis. Such unintended identification revealed should be immediately brought to the attention of GSS. 4. Microdata obtained from GSS are protected by copyright law and therefore not for re-distribution or sale. 5. Prospective clients or data users may be required to submit and sign an affidavit of confidentiality of microdata they access. |
The Ghana Statistical Service as a public institution has the obligation to promote data dissemination to facilitate national development. Making microdata available will enable students and the academia to conduct research works, assist investors to take business decision, help the individual to evaluate and take appropriate decisions. It will also assist the government to formulate appropriate policies and programs to facilitate national development. GSS' policy framework provides access to data through:
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Public use files. These categories of data sets are accessible by all without any payment. They are available on-line to all interested users, for research and statistical purposes only.
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Licensed datasets. These categories of data sets are accessible under certain conditions. Thus, prospective clients/data users may access any data based on certain conditions set by the GSS
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Datasets only accessible on location. We consider this category as a data enclave where some data sets are only accessible at GSS offices and prospective data users and researches have to physically be available at GSS offices for further discussions before data are released. Thus, data enclave would not be linked to the outside world through our web site or other medium.
The following terms and conditions apply: Before being granted access to the dataset, all users have to formally agree:
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To make no copies of any files or portions of files for which access has been granted, except those authorized by GSS.
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Not to use any technique in an attempt to identify any person, establishment, or sampling unit.
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To hold in strictest confidence, the identification of any establishment or individual that may be inadvertently revealed in any documents or discussion, or analysis. Such inadvertent identification revealed in her/his analysis will be immediately brought to the attention of the GSS.
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The data and other materials will not be redistributed or sold to other individuals, institutions, or organizations without the written agreement of GSS.
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The data will be used for statistical and scientific research purposes only.
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The data will be used solely for reporting of aggregated information, and not for investigation of specific individuals or organizations.
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No attempt will be made to identify respondents, and no use will be made of the identity of any person or establishment discovered inadvertently. Any such discovery would immediately be reported to the GSS.
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No attempt will be made to produce links among datasets provided by the GSS with other datasets that could identify individuals or organizations.
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Any books, articles, conference papers, theses, dissertations, reports, or other publications that employ data obtained from the GSS would cite the source of data in accordance with the citation statement provided with the dataset.
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An electronic copy of all reports and publications based on the requested data will be sent to the GSS.
Use of the dataset must be acknowledged using a citation which would include:
- the Identification of the Primary Investigator
- the title of the survey (including country, acronym and year of implementation)
- the survey reference number
- the source and date of download
Example:
Ministry of Education. Annual Schools Census - Basic Schools Information (ASCBSI) 2012 - Twenty-Fourth Round. Ref. GHA_2012_ASCBSI_v01_M. Dataset downloaded from [URL] on [date].
Disclaimer and copyrights
The user of the data acknowledges that the original collector of the data, the authorized distributor of the data, and the relevant funding agency bear no responsibility for use of the data or for interpretations or inferences based upon such uses.
(C) 2013, EMIS MOE
Contacts
| Name | Affiliation | |
|---|---|---|
| Enoch H. Cobbinah | Ministry of Education | hcobbinah@gmail.com |
| Divine Ayidzoe | Ministry of Education | ayidzoedivine@yahoo.com |
| Edward Dogbey | Ministry of Education | e.dogbey@gmxl.com |
| Samuel A. Okang | Ministry of Education | samuel_okang@yahoo.com |
Metadata production
DDI_GHA_2012_ASCBSI_v01_M
| Name | Affiliation | Role |
|---|---|---|
| Ministry of Education | Ghana Government | Documentation of Annual Schools Census 2012-13 |
| Development Data Group | The World Bank | Review of DDI |
2014-09-12
Metadata version
Version 02 (December 2017)
Reviewed version, produced by Development Data Group (The World Bank), based on the Ministry of Education.
The following metadata fields were edited or added:
Added:
- Citation requirement
- Disclaimer
Edited: - DDI ID number
- ID number
Version 01 (September 2014)