Annual School Census - Senior High Schools 2012 - 2013, Seventh Round
Ghana, 2012 - 2013
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GHA_2012_ASCSHS_v01_M
Annual School Census - Senior High Schools 2012 - 2013, Seventh Round
| Name | Country code |
|---|---|
| Ghana | GHA |
Administrative Records, Education (ad/edu]
Annual Schools Census conducted in 2012-2013 by the Ministry of Education (Education Management Information System). Six rounds of previous census have been done.
In an effort to make adequate and reliable data and information available for scientific policy formulation, planning and implementation of various programmes and projects in education in Ghana, the Ministry of Education launched the Education Management Information System (EMIS) Project in January 1997, with technical support during the first and second Phases from the Harvard University and funds from the World Bank and the Government of Ghana. As an integral part of the Free, Compulsory and Universal Basic Education (FCUBE) Programme, the EMIS Project was planned to build on the already existing EMIS established in 1988 in the Ministry as part of the Education Reforms.
Currently, technical support is being given by UNESCO Institute for Statistics (UIS). Through the EMIS, a strong database has been established within the Ministry of Education. Twenty four basic school censuses have so far been conducted since 1988 and the reports on them are available in the Ministry. This is the seventh senior high school census in recent times. This report is presented to provide and upgrade basic data and planning parameters on enrolment, teaching staff, school facilities and examination results. This year's information on Senior High Schools has been produced at national and regional levels.
Census/enumeration data [cen]
Senior High Schools level with following units of analysis: enrolment, classrooms, facilities, teachers, textbooks, finance, etc
Version
Version 1.0 (September, 2014).
2013-05-31
Raw data was collected from all public and private schools in Ghana and data and processing was done in all the 170 Districts of Ghana.
Scope
The scope of Annual Schools Census-(Senior High School) 2012-2013 consists of the following;
School Identification
School Profile and Organisaion
School Management and Finance
Instituion's Building and Vehicles
Characterisitics of School Materials and Equipment
Enrolment by Subject
Summary of Enrolment by Programme
Enrolment by Age
Students Attendance and Movement
Teacher Profiles
Teacher Perionds and Subjects Taught
Students and Teacher Information
Staff Movement
Income and Expenditure of the School
Academic Qualifications
Professional Qualification
Management Units
Ranks
| Topic | Vocabulary |
|---|---|
| Secondary Education | World Bank |
Coverage
National level.
District.
Senior High School level.
Producers and sponsors
| Name | Affiliation |
|---|---|
| Ministry of Education | Government of Ghana |
| Name | Affiliation | Role |
|---|---|---|
| Ghana Education Service | MOE | Data collection and entry |
| Name | Role |
|---|---|
| Government of Ghana | Budgetary allocation |
| Name | Affiliation | Role |
|---|---|---|
| UNESCO Institute of Statistics | United Nations | Customization of software application |
Sampling
Public Schools - 100%
Private Schools - 98%
Survey instrument
The questionnaire consists of the following;
- School Identification
- School Profile and Organisation
- School Management and Finance
- Institution's Building and Vehicles
- Characterisitics of School Materials and Equipment
- Enrolment by Subject
- Summary of Enrolment by Programme
- Enrolment by Age
- Students Attendance and Movement
- Teacher Profiles
- Teacher Periods and Subjects Taught
- Students and Teacher Information
- Staff Movement
- Income and Expenditure of the School
- Academic Qualifications
- Professional Qualification
- Management Units
- Ranks
Data collection
| Start | End |
|---|---|
| 2012-11-30 | 2013-01-31 |
| Name | Affiliation |
|---|---|
| Ghana Education Service | Ministry of Education |
These are the different levels of supervision:
- National EMIS Team
- Regional Statistics Officers
- District Statistics Officers
- Circuit Supervisors
- Training held for Statistics Officers by headquarters staff
- Training for headteachers by Stat/Circuit Supervisors
- Questionnaires distributed to all headteachers to fill out by Circuit Supervisor
- Questionnaires returned to District offices for data entry
Data processing
- District Office editing
- In-built Controls in the application to check for inconsistencies
- Computer Programs are also run to correct errors
Data appraisal
No other forms of appraisal reported
Access policy
Ghana Statistical Service
Ghana Statistical Service
https://webdeploy.statsghana.gov.gh/nada/index.php/catalog/69
Cost: None
Data Access
| Name | Affiliation | URL | |
|---|---|---|---|
| Government Statistician (Government of Ghana) | Government of Ghana | http://www.statsghana.gov.gh/ContactUs.html | info@statsghana.gov.gh |
| Is signing of a confidentiality declaration required? | Confidentiality declaration text |
|---|---|
| yes | Ghana Statistical Service (GSS) requires all users to keep information and microdata strictly confidential. In this regard, before being granted access to microdatasets, all users have to formally agree to observe the following: 1. Not to make copies of any files or portions of files to which access has been granted except with the authorization by GSS. 2. Not to willfully identify any individual or household or establishment in the microdataset. 3. To hold in strictest confidence, the identity of any individual or household or establishment that may be inadvertently revealed in any documents or discussion, or analysis. Such unintended identification revealed should be immediately brought to the attention of GSS. 4. Microdata obtained from GSS are protected by copyright law and therefore not for re-distribution or sale. 5. Prospective clients or data users may be required to submit and sign an affidavit of confidentiality of microdata they access. |
The Ghana Statistical Service as a public institution has the obligation to promote data dissemination to facilitate national development. Making mcrodata available will enable students and the academia to conduct research works, assist investors to take business decision, help the individual to evaluate and take appropriate decisions. It will also assist the government to formulate appropriate policies and programmes to facilitate national development. GSS' policy framework provides access to data through:
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Public use files. These categories of data sets are accessible by all without any payment. They are available on-line to all interested users, for research and statistical purposes only.
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Licensed datasets. These categories of data sets are accessible under certain conditions. Thus, prospective clients/data users may access any data based on certain conditions set by the GSS
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Datasets only accessible on location. We consider this category as a data enclave where some data sets are only accessible at GSS offices and prospective data users and researches have to physically be available at GSS offices for further discussions before data are released. Thus, data enclave would not be linked to the outside world through our web site or other medium.
The following terms and conditions apply:
Before being granted access to the dataset, all users have to formally agree:
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To make no copies of any files or portions of files for which access has been granted, except those authorized by GSS.
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Not to use any technique in an attempt to identify any person, establishment, or sampling unit.
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To hold in strictest confidence, the identification of any establishment or individual that may be inadvertently revealed in any documents or discussion, or analysis. Such inadvertent identification revealed in her/his analysis will be immediately brought to the attention of the GSS.
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The data and other materials will not be redistributed or sold to other individuals, institutions, or organizations without the written agreement of GSS.
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The data will be used for statistical and scientific research purposes only.
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The data will be used solely for reporting of aggregated information, and not for investigation of specific individuals or organizations.
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No attempt will be made to identify respondents, and no use will be made of the identity of any person or establishment discovered inadvertently. Any such discovery would immediately be reported to the GSS.
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No attempt will be made to produce links among datasets provided by the GSS with other datasets that could identify individuals or organizations.
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Any books, articles, conference papers, theses, dissertations, reports, or other publications that employ data obtained from the GSS would cite the source of data in accordance with the citation statement provided with the dataset
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An electronic copy of all reports and publications based on the requested data will be sent to the GSS.
Use of the dataset must be acknowledged using a citation which would include:
- the Identification of the Primary Investigator
- the title of the survey (including country, acronym and year of implementation)
- the survey reference number
- the source and date of download
Disclaimer and copyrights
The original collector of the data, GSS and any producers or sponsors cited in this document bear no responsibility for use of the data or for interpretations or inferences based upon such uses.
(c) MoE, 2014
Contacts
| Name | Affiliation | |
|---|---|---|
| The Chief Director | Ministry of Education | hcobbinah@gmail.com |
| Divine Ayidzoe | Ministry of Education | ayidzoedivine@yahoo.com |
| Edward Dogbey | Ministry of Education | e.dogbey@gmx.com |
Metadata production
DDI_GHA_2012_ASCSHS_v01_M
| Name | Affiliation | Role |
|---|---|---|
| Ministry of Education | Ghana Government | Documentation of Annual Schools Census 2012/2013 |
2014-09-12
Metadata version
Version 2 (August 2020). Edited version based on the original version (GHA-MOE-SHS-CENSUS-DATA-2012-2013-V1.0) that was produced by the Ghana Statistical Service.