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Citation Information

Type Thesis or Dissertation - Master of Arts in Project Planning
Title The Influence of Monitoring & Evaluation Tools and Techniques on Project Delivery Capability (pdc): A Case of HIV/AIDS Interventions In Nairobi and Nyanza Regions, Kenya
Author(s)
Publication (Day/Month/Year) 2013
URL http://erepository.uonbi.ac.ke/bitstream/handle/11295/56507/Khatiala_The influence of monitoring &​evaluation tools and techniques on project delivery capability.pdf?sequence=3
Abstract
This research project sought to determine the influence of Monitoring and Evaluation tools and
techniques on Project Delivery Capability (PDC), in HIV/AIDS interventions in Nairobi and
Nyanza regions in Kenya. The main objectives of the study were to determine how the use of
Earned Value Management, Variance Analysis, Performance Reviews and Project Management
Software influence Project Delivery Capability (PDC). The study reviewed literature related to
the study problem, and specifically the influence of Monitoring and Evaluation tools and
techniques on previous projects elsewhere in the world. The study adopted the cross sectional
survey design. The survey method was considered most appropriate because the respondents in
this study were uniquely qualified to provide the desired information. The study used primary
and secondary methods of data collection. Primary data was collected through questionnaires
which targeted Monitoring and Evaluation departments and specialists in organizations that
offered HIV/AIDS intervention programmes in the two regions with the highest HIV/AIDS
prevalence rates. Mugenda and Mugenda (1999) suggest that in descriptive studies ten percent of
the survey population is representative enough to generalize characteristics being observed. In
this study therefore 25% percent of the population constituted the sample size of 40. The target
population was 160. Data analysis was done using (SPSS) Statistical Package for Social Science.
Qualitative data was analyzed by coding according to variables in the study. Quantitative data
was then analyzed through the use of descriptive statistics and the results then presented in form
of tables. The results of the study revealed that Earned Value Management, Variance Analysis,
Performance Reviews and Project Management Software were prevalent in use among 51%,
49%, 65% and 45% of the interventions respectively. 80% of the respondents said that more
extensive and better use of Earned Value Management would enhance Project Delivery
Capability (PDC). 82% of the respondents said that Variance analysis positively influenced
Project Delivery Capability (PDC), while 85% said the use of Performance Reviews would
enhance Project Delivery Capability (PDC). Project Management Software was the least used
tool and 70% of the respondents said that more extensive and better use of the tool would
enhance Project Delivery Capability (PDC). There were also other M&E tools and techniques in
use in the HIV/AIDS interventions. The respondents recorded the use of impact assessment
questionnaires (18%), feedback from target groups (17%), sample effect indicators (5%),
incident report forms (15%), evaluation assessments (12%), benchmark tests (10%), time
analysis among others. The study recommended increased training and awareness on Monitoring
and Evaluation processes and procedures, enforcing of the existing structures, documentation of
lessons learned and the tailoring of Monitoring and Evaluation solutions to the local setting. In
conclusion, the study suggested two areas for further study. First, a study on Monitoring &
Evaluation tools and techniques in use on other types of projects outside the health sector, for
example, manufacturing, and secondly, a study on other tools and techniques used in the other
parts of the Project Life Cycle in HIV/AIDS interventions in Kenya.

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