| Table of contents |
PREFACE .................................................................................................................... 1
LIST OF ABBREVIATIONS AND ACRONYMS ....................................................... 2
EXECUTIVE SUMMARY ........................................................................................... 4
1. BACKGROUND AND JUSTIFICATION ................................................................ 5
1.1 Background of the 2011 Census Taking .............................................................. 5
1.2 Justification ................................................................................................... 5
1.2.1 Evidence-based decision making, policy-making, planning and administration ......... 5
1.2.2 Research ............................................................................................... 5
1.2.3 Service to stakeholders .............................................................................. 6
1.2.4 Formulation of housing policy and programmes ........................................ 6
1.2.5 Vulnerable population data and their utility ............................................ 6
1.2.6 Diversification in the development sphere .................................................... 6
1.3 Project Development Objectives .......................................................................... 7
1.3.1 Ultimate objective ........................................................................................ 7
1.3.2 Specific objectives ........................................................................................ 7
1.4 Census Project Components ................................................................................ 8
1.5 Resource Mobilisation ....................................................................................... 10
1.5.1 Census Budgeting and Cost Control ............................................................ 10
1.5.2 Project Costs by Component ....................................................................... 10
1.6 Sustainability and Critical Risks ........................................................................ 12
2. STRATEGIES FOR CENSUS PLANNING AND MANAGEMENT ...................... 14
2.1 Census Supervisory Structure ............................................................................ 14
2.1.1 National census supervisory structure ......................................................... 14
2.1.2 Census Central Committee ......................................................................... 14
2.1.3 National Census Advisory Committee ........................................................ 15
2.1.4 Census Communication, Publicity and Advocacy Committee ..................... 15
2.1.5 Census Standing Committee ....................................................................... 15
2.1.6 District Census Committees ........................................................................ 16
2.2 Census Management Structure .......................................................................... 16
2.2.1 The Government Statistician ....................................................................... 18
2.2.2 National Census Coordinator ...................................................................... 18
2.2.3 National Census Secretariat ........................................................................ 18
2.2.4 District Census Offices ............................................................................... 19
2.2.5 Technical Experts ....................................................................................... 19
2.3 Strengthening CSO and National Capacities ...................................................... 19
2.4 Timely Execution .............................................................................................. 19
2.5 Communication, Publicity and Advocacy Strategy ............................................ 19
2.6 Improved Services to Stakeholders .................................................................... 20
2.7 Strategies for Data Analysis and Preparation of Reports .................................... 20
2.8 Strategies for Dissemination of Census Results ................................................. 20
2.9 Resource Mobilisation Strategy ......................................................................... 20
2.10 Capacity Building of CSO ............................................................................... 20
2.11 Possible Constraints ........................................................................................ 21
3. COMMUNICATION, PUBLICITY AND ADVOCACY (CPA) STRATEGY ........ 23
3.1 Communication, Publicity and Advocacy Officer .............................................. 23
3.2 Communication, Publicity and Advocacy Strategies .......................................... 23
3.2.1 Publicity Unit ............................................................................................. 23
Census Slogan ..................................................................................................... 23
3.2.2 Electronic Media ........................................................................................ 24
3.2.3 Print Media ................................................................................................. 24
3.2.4 Educational Programmes ............................................................................ 24
3.2.5 Internet ....................................................................................................... 24
4. CARTOGRAPHY/ MAPPING STRATEGY .......................................................... 26
4.1 Planning the Mapping Exercise ......................................................................... 26
4.1.1 Inventory of Existing Facilities ................................................................... 26
4.1.2 Cartographic Needs Assessment ................................................................. 27
Requirements for the GIS laboratory: .................................................................. 27
4.1.3 Preparation of Relevant Documentation for Mapping ................................. 28
4.1.4 Publicity and Advocacy Campaign for the Cartographic Fieldwork ............ 28
4.2 Mapping Capacity Building ............................................................................... 28
4.2.1 Recruitment of Permanent Staff .................................................................. 28
4.2.2 Recruitment and training of GIS personnel on data capture and map
production ........................................................................................................... 28
4.2.3 Recruitment and training of personnel on field mapping ............................. 28
4.2.4 Training on digital image processing .......................................................... 29
4.3 Field Mapping ................................................................................................... 29
4.4 GIS Map Production .......................................................................................... 29
4.5 Partnership with other Institutions ..................................................................... 29
4.6 Map Verification and Call-backs ....................................................................... 30
4.7 Printing, Packaging and Dispatch of Final EA maps .......................................... 30
4.8 GI database development and Production of Thematic Maps ............................. 30
5. DATA COLLECTION STRATEGY ....................................................................... 31
5.1 Design of Census Instruments ........................................................................... 31
5.1.1 Census Questionnaire ................................................................................. 31
5.1.2 Post-Enumeration Survey ........................................................................... 31
5.2 Testing of Census Instruments ........................................................................... 32
5.2.1 Conducting the Pilot Census ....................................................................... 32
5.2.2 Analysis of Pilot Census Results ................................................................. 33
5.3 Printing of Final Census Tools .......................................................................... 33
6. ENUMERATION STRATEGY .......................................................................... 34
6.1 Activities and Responsibilities ........................................................................... 34
6.1.1 Type of enumeration ................................................................................... 34
6.1.2 Method of enumeration ............................................................................... 34
6.1.3 Census reference time ................................................................................. 34
6.1.4 Critical dates............................................................................................... 34
6.2 Preparatory Activities ........................................................................................ 35
6.2.1 Communication, Publicity and Advocacy ................................................... 35
6.2.2 Field staff recruitment, training and deployment ......................................... 35
6.3 Field Operations ................................................................................................ 35
6.3.1 Distribution and return of census materials ................................................. 36
6.3.2 Logistics arrangements ............................................................................... 36
6.3.3 Field staff requirement ................................................................................ 37
6.3.4 Security ...................................................................................................... 38
7. DATA PROCESSING AND ANALYSIS STRATEGIES ....................................... 39
7.1 Data Processing Tasks ....................................................................................... 39
7.1.1 Data Processing Operations ........................................................................ 39
7.1.2 Receipt and check-in of questionnaires and control forms ........................... 39
7.1.3 Manual editing and coding of questionnaire ................................................ 40
7.1.4 Data capture ............................................................................................... 40
7.1.5 Data verification ......................................................................................... 40
7.1.6 Structural edit ............................................................................................. 41
7.1.7 Consolidation of batches to higher-level geographic entities ....................... 41
7.1.8 Consistency edit and correction .................................................................. 41
7.1.9 Tabulation of edited data ............................................................................ 41
7.1.10 Analysis of Census results ........................................................................ 42
7.2 Quality Assurance ............................................................................................. 42
7.3 Preparation of data processing documents ......................................................... 42
7.4 Control forms .................................................................................................... 42
7.5 Manual editing and coding documents ............................................................... 43
7.6 Tabulation design .............................................................................................. 43
7.7 Analysis and publication plans .......................................................................... 43
7.8 Development of data processing plans and procedures....................................... 43
7.9 Creation of control files, data bases and control application ............................... 44
7.10 Receipt and check-in of questionnaires after enumeration ................................ 44
7.11 Capture of data from Census questionnaire ...................................................... 44
7.12 Creation of backup and user data files ............................................................. 45
7.13 Validation of keyed and verified data .............................................................. 45
7.14 Tabulation of edited data ................................................................................. 45
7.15 Census Post-Enumeration Survey (PES) .......................................................... 45
7.16 Intercensal Household Survey Program ........................................................... 46
7.17 Quality assurance ............................................................................................ 46
7.17.1 Projected Population Size of Botswana in 2011 ........................................ 47
7.17.2 Existing capacities at CSO ........................................................................ 47
7.17.3 Processing the 2001 PHC Data ................................................................. 47
7.17.4 Existing Human Resource Capacity .......................................................... 47
7.17.5 Equipment used in 2001 Census ............................................................... 48
8. RESULTS DISSEMINATION STRATEGY ........................................................... 49
8.1 Expected outputs ............................................................................................... 49
8.1.1 Thematic analysis reports ........................................................................... 49
8.1.2 Statistical tables .......................................................................................... 50
8.1.3 Census thematic maps................................................................................. 50
8.1.4 Printed documents (to be distributed) .......................................................... 50
8.1.5 Documents on electronic media (to be distributed) ...................................... 50
8.1.6 Databases ................................................................................................... 50
8.2 Topics to be investigated ................................................................................... 50
8.2.1 Planning, monitoring and evaluation indicators ........................................... 50
8.2.2 Poverty Monitoring Indicators .................................................................... 51
8.2.3 World Summit for Children Indicators ........................................................ 51
8.2.4 Indicators of the Millennium Development Goals (MDGs) ......................... 52
8.2.5 Indicators of the NEPAD ............................................................................ 53
8.2.6 Indicators in the ICPD Plan of Action ......................................................... 53
9. QUALITY ASSURANCE STRATEGY ................................................................. 54
9.1 Quality Control Plan .......................................................................................... 54
9.2 Quality Control Management ............................................................................ 54
9.3 Cartographic Work ............................................................................................ 54
9.4 Pilot Census ...................................................................................................... 55
9.5 Main Census ..................................................................................................... 55
9.6 Post-Enumeration Survey (PES) ........................................................................ 55
9.7 Communication, Publicity and Advocacy .......................................................... 55
9.8 Data Processing ................................................................................................. 56
9.9 Monitoring and Evaluation ................................................................................ 56
10. TECHNICAL ASSISTANCE ............................................................................... 57
10.1 Training .......................................................................................................... 58
10.1.1 Pre-enumeration preparation ..................................................................... 58
10.1.2 Enumeration phase ................................................................................... 59
10.1.3 Post-enumeration phase ............................................................................ 59
11. SUMMARY OF RECOMMENDATIONS ............................................................ 60
11.1 Census Planning and Management .................................................................. 60
11.2 Communication, Publicity and Advocacy ........................................................ 60
11.3 Quality Assurance ........................................................................................... 60
11.4 Cartographic Mapping ..................................................................................... 60
11.5 Design and Testing of Census Instruments ...................................................... 61
11.6 Enumeration .................................................................................................... 61
11.7 Data Processing and Analysis .......................................................................... 61
11.8 Dissemination of Census Results ..................................................................... 61
11.9 Proposed Autonomy of the CSO ...................................................................... 62
11.10 Satisfying Stakeholders’ Needs ..................................................................... 62
11.11 Census Administration .................................................................................. 62
Annex I: Work Plan for the 2011 Botswana Population and Housing Census .............. 63
Annex II: Current CSO Staff, November 2008 ............................................................ 71
Annex III: Detailed Budget for the 2011 Botswana Population and Housing Census ... 72
Annex IV: Major Milestones of the 2011 PHC Project ................................................ 81 |
